Outlook CRM for Teams | Prophet CRM

Event Planning

Prophet CRM can read the contacts and companies you already have.Then we take it to a level you never thought possible in Outlook.You need a centralized location where you have access to all of your Contacts, Companies, Vendors and projects.You also want that program to intuitively follow the manner in which you gather your information and track your business.

When it comes to EVERY EVENT or Project, you will know the:

  • Project Description
  • Status
  • The Stages all the way from Identification through the negotiation of the contract and delivery

You will be able to quickly identify the:

  • Event type
  • Where the Lead came from - so you know what is paying off
  • The Venue Type needed - so you can immediately source locations for availability
  • Then the SIZE of event and # of guests you are dealing with
  • The DATE of the Event of the Deadline for the project
  • The expected Revenue or the Budget

Then you can begin collecting other important information and identifying the specific products and services that will be needed.Here you will have an area that enables you to go into the Group and choose the product or service and add it to a list. You can then update and start creating your invoice. An Invoice that you can:

  • custom design
  • print by touching icons
  • automatically capture under the File Tab in the Project

This data will also feed into your reports on things like projected revenues and analysis on products and services sold.

Whether you are executing on: 

  • Installations
  • Rentals
  • Or Events

… the REAL Devil is in the details . Things like:

  • Critical Dates
  • Start and stop times
  • Venue
  • The function
  • Catering
  • Set Design
  • Themes
  • Miscellaneous Services
  • Attire
  • Security
  • Music and the list goes on

Combine that with the tracking of every note, email, task or file and then feed all of that into your reporting… You can look at your business by metrics of:

  • Stages
  • Revenues adjusted by probability
  • Break it out by Sales Consultant

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"We decided to switch to Prophet, and were impressed with how easy it was compared to the other solutions out there. I just open my e–mail and have all the production schedules, customer tracking, and analysis I needed, right there at my fingertips. Because of Prophet, we saw a sales increase of over 30% in the first 6 months. I would definitely recommend it to any small manufacturing company."

- Frank Mueller, CEO R&R Design

"Each salesperson is like their own business. I tell them to look at their business, understand their business, and take responsibility for it. Prophet helps each of us do just that. It keeps us focused so we don’t get lost in the day-to-day. In our business, it is grow or die. And Prophet helps us grow."

- Charlie Frysinger, President Tyoga Container Company

"As we consider expanding CRM systems to our other affiliates our familiarity with Prophet and comfort level with Avidian’s expertise made the analysis easier. It just works, and their supporting services are good — which is refreshing considering the everyday challenges my team face as an IT service provider."

- Eric Shelton, VP Information Technologies

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