How do I create public folders in Exchange?

Prophet 6 requires a public folder in order to share certain information amongst Prophet users. Microsoft Exchange offers a public folders option which will allow Prophet users to share contact, calendar, task, and email information amongst Prophet users. The following information regarding public folder creations is provided from Microsoft’s website: http://support.microsoft.com/kb/255077

Create a new public folder tree

  1. Start Exchange System Manager.

  2. Locate the Folders container.

  3. Right-click the Folders container, click New, and then click Public Folder Tree.

  4. Choose a name for the public folder tree and type it in the Name field; it is the only required field. The Details tab displays the creation and the modification dates. Additionally, the Details tab lets you enter administrative notes.

Create a new public folder store

  1. Start Exchange System Manager.

  2. Click the Storage Group where the folder store will be stored.

  3. Right-click the storage group to which you want to create the new public store, click New, and then click Public Store. The Properties page for the new store appears.

  4. Choose a name for the public store, and type it in the Name field.

  5. To choose the Associated public folder tree, click Browse, and then select the public folder tree to which you want to apply this public store. Click OK.

  6. Configure the remaining parameters for your new store, and then click OK to save the properties.

After you click OK to save the properties, you receive a dialog box that prompts you whether you want to mount the new store or not. If you click Yes, the store tries to mount. You will be notified if it was successful.

To verify what Public Store is associated with a public folder tree, under the Folders container, right-click the Public Folder Tree, and then click Properties. On the General tab, you see which public stores are associated with this public folder tree.

Create an additional Folders container

A Folders container in an administrative group is required before you can create a new public folders tree within that administrative group. However, with multiple administrative groups in an Exchange 2000 Server and in an Exchange Server 2003 organization, only the First Administrative Group contains a Folders container by default.

To create a Folders container in another administrative group:

  1. Right-click the administrative group that you want to create a Folders container in.

  2. Click New, and then click Public Folders Container.

  3. The Folders container now appears.

NOTE: In Exchange 2000 Server and in Exchange Server 2003, only one Folders container is permitted for each administrative group. After you create a Folders container in an administrative group, if you right-click the administrative group, and then click New, you no longer see the option to create a new public folders container.